We're pleased to announce these new features and updates.
We’ve added to multi-currency banking to make it easier for you to do business in other countries. You can now:
Add bank accounts in currencies other than your base currency.
Select bank accounts in other currencies when creating transactions.
Toggle between currencies when reviewing bank account activity.
Revaluate bank accounts, showing gains and losses.
Transfer funds between bank accounts with different currencies.
Create journal entries for bank accounts in different currencies.
Multi-currency banking is not yet available for bank feeds.
Find out more in our guide to multi-currency banking.
Improved Banking automation
We’ve made it easier for you to import bank transactions in the way that suits your business. Plus, save time by applying bank rules to automatically created transactions.
More flexibility importing transactions
Easily import your bank transactions in a way that suits your business. Once your statement has been uploaded you can also:
Apply bank rules to transactions to automate the process, saving you time.
Bulk delete any duplicate transactions before importing them.
Find out more about Importing a bank statement.
Automate bank rules
Bank rules will automatically categorize and set details on incoming bank transactions with the conditions you choose. You can now:
Apply bank rules to bank feeds and imported transactions.
Copy and import rules between accounts - no need to recreate them manually.
Find out more about bank rules.
To ensure your invoice accurately reflect your company's brand, we've simplified the upload and adjustment of logo's when customizing your invoice. We've removed the size limit of 1 MB for logo images and once uploaded, you can easily reposition the image in the preview area or zoom in or out to get it looking just right. You can also reset the image if you need to start over.
Go to Settings, and then select Logo and Templates under Document Preferences to try it out.
Easier invoice customization
We've made it easier to access the settings you need to customize an invoice when you're creating a sales invoice.
Whether you want to change your logo and template, or change labels and headings on the invoice itself, we've added handy links allowing you to customize your invoice.
Select an option from the Customize menu at the bottom of the invoice to jump to the related settings.
Reconciling bank accounts
To make bank reconciliation easier, we've moved the Reconcile button. To access it, go to Banking and then select a bank account. It is now located to the left of the New Entry button.
Previously, you opened the Connect to Bank (or New Transactions, if you have a bank feed) menu and then selected Reconcile.
Inactive bank accounts
You can now mark unused or closed bank accounts as inactive. This allows you to view accounts by status on the Banking page. Select the Active, Inactive, or All tab at the top right-hand corner of the page to change the view. Inactive accounts are also hidden from selection lists when creating transactions. This prevents the posting of new transactions to the inactive account.
For audit purposes, inactive accounts still show in reports and completed transactions.
Search with less information
Find the contact you're looking for with less information. To make life a little bit easier, enter a contact's address (or partial address), their main or mobile phone number, or just their primary name in the Search field on contact lists to find them quickly.
We've also updated the Search field on the Audit Trail report to search by transaction number so you can quickly track down the history of an entry. This comes in handy when you quickly need to find transactions that show on your VAT returns.
Easily improve your documents
To make document customization easier, we've moved document settings to their own section on the Settings page. With this change, we've also renamed some groups to better explain the settings within.
These are the settings groups in the new section with their old and new names:
|Old name||New name|
|Logo & Document Template||Templates and Logos|
|Email Messages||Document Emails|
|Invoice Form Settings||Document Preferences|
Previously, these settings were located in the Invoice & Business Preferences section, which is renamed to Business Preferences.
Profit and Loss report
When running the Profit and Loss report, you can now choose between the Standard or Comparative versions. The Standard version shows income, expenses, and profit for the current financial year. The Comparative version compares the same information in the current financial year to the previous financial year.
To access these reports, select Reporting, Profit and Loss - Standard or Profit and Loss - Comparative from the main menu. Once a Profit and Loss report is open, select the button if you want to switch to the other version.
Previously, the Profit and Loss - Comparative report displayed when you selected the beta version link from the Standard report.
You can now show up to 100 items by default on list pages (such as Sales Invoices) throughout Accounting. Go to Settings, Navigation and Data Grids, and then select 100 in the Tables of Data section. You can override this setting as needed by selecting a number in the footer of a list page.
It's now easier to set up customer and supplier statements by going to Settings, Statement Settings. Previously, statement settings were located in Record and Transaction Settings.
Add attachments to your sales transactions
Now it's easy to attach supporting information such as sales brochures, product images, price lists etc. to your sales invoices, credit notes, quotes and estimates.
- Add multiple attachments.
- Make attachments visible to your customers or for internal use only.
- Supports the following file types: PDF, GIF, JPG, JPEG, PNG.
- File size up to 2.5MB.
For more information, see
You can now use Correct Transactions to find and change one or multiple transactions at once. For example, if you had a batch of transactions that were accidentally posted to the wrong ledger account. You can use Correct Transactions to locate the list of effected transactions and then change them as needed.
With the addition of this feature, the Journals menu is renamed Adjustments. Go to Adjustments, Corrections to access it. You can still access journals on this menu.
See Using Correct Transactions for more information.
Importing a chart of accounts file
If you have a new business with no transactions, you can import a chart of accounts. This eliminates the need to manually set up a chart of accounts, saving you time. Your chart of accounts file must be in comma separated value (*.csv) format and must use a specific column setup. You can download a sample *.csv file to compare to your file or use it as a template to create a new file.
See Importing a chart of accounts file to download the sample file and for more information.
You can also export the existing chart of accounts to a comma separated value file (*.csv). For example, if you want a copy of the standard chart of accounts included with Accounting before importing your own.
We’ve made these great improvements to the Trial Balance report:
- As of option. You can now run the report “as of” a specific date to get a snapshot of what your ledger account balances were on that date. The report will show data from the start of each account up to the selected date.
- Zero balance accounts option. The new Hide accounts with zero balances option allows you to hide (or show) zero balance ledger accounts on the report.
Unused ledger accounts are never included on the Trial Balance report.
- Retained Earnings breakdown. If you select Summarize retained earnings values, a Retained Earnings line is included on the report. You can now expand the row to see a breakdown of how the summarized amount was calculated. The report splits out the system calculated Profit and Loss values and manual postings to the Retained Earnings account.
For more information, see About the Trial Balance report.
- An issue where some reports got stuck during the calculation process has been fixed.
The Trial Balance report now updates as expected after creating credit notes.
The image validation process has been improved when you upload your business or association logos.
You can now transfer funds between two Cash bank accounts.
The report headings on the Trail Balance report are now included on all pages when you print to PDF.
- The report headings on the Aged Debtors
and Aged Creditorsreport sare now included on all pages when you print to PDF.
- Accounting now gives you the option to create invoices for any missed recurrences after you resolve an “Action Required” recurring invoice.
- Names and references are now included on all pages of customer and vendor statement PDFs.
- If you need to reset your data, any recurring invoices you have are automatically paused.
- Invoices with a balance of zero no longer display as overdue.
You can now view (but not edit) completed recurring sales invoices.
Accounting now prevents you from voiding reconciled checks.
Recurring sales invoices
Do you regularly enter the same invoices? For example, customers to whom you regularly sell the same products or services your business regularly sells. End the drudgery of manual entry, save time, and reduce errors by setting up recurring invoices.
You can set a new invoice as recurring or update an existing invoice to reoccur. Create (or edit) a sales invoice as you normally would and then mark it as recurring to choose the repetition frequency. You can then pause the recurrence as needed or copy the recurring invoice to use it as a template when creating another recurring invoice.
See About recurring sales invoices for more information.
Eliminate the need to manually input your data. AutoEntry is a cloud-based application where you capture your invoices, expenses, receipts, and statements and then upload them to Accounting.
See Set up AutoEntry to get started.
Paid tax returns no longer display as part paid.