Import journal entries

To import journals from a CSV, choose to either

• Compare your existing CSV file to the template file before importing your journals. Make sure the column headings and data format in your file match the template.

• Add your journals to the template file. Leave the column headings as they are and then replace the sample data with your journals, using the same format.

Tips for formatting the CSV file

• For columns you don't need, such as analysis types or exchange rates, move these columns to the end to make it easier to enter data.

• Use the following table to check the required format for each column. The header row in your CSV file must use the same headings as shown in the Field name column within the table.

  Column	Field name	Type	Mandatory	Notes
  A	Reference	Text	Yes	Numbers, letters, or a mix of both. The limit is 75 characters.
  B	Date	Number	Yes	Only numbers in day, month, year format. For example, 29/12/2022.
  C	Description	Text	No	Numbers, letters, or a mix of both. The limit is 200 characters.
  D	Nominal Code	Number	Yes	You must enter a nominal code from your chart of accounts. If it's new, add it to your chart of accounts before importing journals. Enter only the number, not the name.
  E	Details	Text	No	Details can be numbers, letters, or a mix of both. The limit is 200 characters.
  F	Include on VAT/Tax Return?	Text	No	Enter: Yes, Y, No, N.
  G	Debit	Number	Yes	The debit and credit amounts you enter must be less than or equal to 99999999.00. Enter only numbers.
  H	Credit	Number	Yes
  I	Analysis Type 1	Text/Num	No	If you enter analysis types, be sure to enter the code exactly the same as what you have in Accounting. If it's new, add it to Accounting before importing journals. The limit is 250 characters. Note: You must enter the analysis type code as shown in Settings > Analysis Types.
  J	Analysis Type 2	Text/Num	No
  K	Analysis Type 3	Text/Num	No
  L	Exchange Rate	Number	No	Entering the exchange rate is an option for foreign currency journals. Enter only numbers.

Import multiple lines as a single journal

You can import a single or multiple journals from one import file.

When preparing your file,

• list all lines you want in one journal under the same reference.

• Complete columns A, B, and C once, and then list the details of each individual line in the remaining columns.

• The Debit and Credit amounts (columns G and H) for each line in the journal must match (or balance to zero).

Once imported, this will create one journal with a line for each item.

A new journal is created when the data in column A is different to the previous row.