The Average Earnings & Working Hours report

Use this report to help you calculate your employee's average earnings. This can help when calculating redundancy payments, reconcile statutory payments, holiday entitlement and working out pay for government help schemes.

This is a generic report, so always seek guidance from HMRC to make sure the report supports with what you need.

The report can also be exported, so you can save it, edit the information and share it.

Generate the report

  1. From Reporting select Average Earnings & Hours.
  2. Enter the Start Date and End Date for the report then select Generate.

    The dates must be after 1 January 2019 and within pay periods you have completed in Sage Business Cloud Payroll.

What the report shows

Employee The name of your employee.
Pay Frequency The employee's pay frequency.
Total Periods Paid

The number of pay periods covered by the date range you entered for the report.

Note: Figures for pay periods that are partially covered by the date range are fully included.

Total Gross Pay

The total gross pay for the periods covered by the date range you entered for the report.

Note: Figures for pay periods that are partially covered by the date range are fully included.

Gross Pay includes:

  • Regular Payments (normal earnings subject to all legislative deductions)
  • Overtime
  • Other Pay
  • Regular Bonus
  • Commission
  • Holiday Pay
  • Expenses
  • Statutory payments like SMP, OSPP, ASPP, SAP, SHPP, SPBP and SSP
Total Hours

The number of hours worked in the pay periods covered by the date range you entered for the report.

Note: Figures for pay periods that are partially covered by the date range are fully included.

Average Earnings This is the total earnings divided by the number of pay periods.
Average Hours This is the total hours divided by the number of pay periods.

What if I have different pay frequencies for my employees?

You can run the report for any combination of pay frequencies.

If you select a date range that falls part-way through an employee's pay period, the average earnings and average hours values are based on the full pay period.

For example, your employee Jane works 150 hours per month, with a monthly salary of £2,000.00.

When you run the report from 1 September to 12 October it returns the following information:

Employee Jane
Pay Frequency Monthly
Total Periods Paid 2
Total Gross Pay £4,000.00
Total Hours 300
Average Earnings £2,000.00
Average Hours 150

Exporting the Report

You can export the report to PDF or CSV To do this:

  1. Run the report as normal.
  2. Select the export option above the top-right of the report headings.
  3. Select the type of file you want to create, either PDF or CSV.
  4. Select the name of the file and the location you want to save it.