Make it easy to pay using Stripe

The easier you make it for customers to pay you, the more likely they are to pay you on time. Being able to take payments online, and even straight from the invoice is crucial to keeping your cash flow on track.

Sage Accountingeasily integrates with Stripe, a leading online payment service.

The benefit of taking payments online

Stripe offers safe and secure online payments and is trusted by thousands of businesses around the world. It’s quick and easy to set up (there’s no form filling and you don’t need your customers to have a Stripe account themselves).

  • Chase late payments - Take payments over the phone or your customers can use the Pay Now button on your emailed invoices, making it easier to get paid. Include due dates on your invoices so your customers know exactly when you need to get paid.
  • Get paid faster - Easier for customers to pay you using the Pay Now button. Take payments over the phone and when the invoice is being created.
  • Reduce administration - Invoices automatically updated and marked as Paid. Stripe transaction fees are accounted for.

Connecting to Stripe

  • Your Stripe account must be created in the same country as your accounting business.
  • If your Stripe account has payments from other sources, you must create a new Stripe account for payments made in Sage Accounting only. This will ensure your transactions can be accurately reconciled.
  • Stripe fees will be recorded (This is set to ledger account 7900 - Bank Charges and Interest by default) and where your payouts will be transferred (this should be the bank account selected when you created your Stripe account so that you can see when payouts move from Stripe to your bank account). Save any changes.

Connect to Stripe

  1. Go to Settings then Card Payments.
  2. To create a new Stripe account, select Create Account then Create Account again.

    If you have a Stripe account already and have created a new (unused account) from the Stripe dashboard to use with Accounting, select click Sign in then Sign In to Stripe.

  3. Enter the details required by Stripe to set up an account, and select Authorize access to this account.

  4. From the Manage Connection icheck where stripe fees will be recorded (This is set to ledger account 7900 - Bank Charges and Interest by default) and where your payouts will be transferred (this should be the bank account selected when you created your Stripe account so that you can see when payouts move from Stripe to your bank account). Save any changes.
  5. Stripe payouts transfer to your nominated bank account every two weeks.

Stripe is a secure, online payment service that allows you to take card payments on customer invoices. To get started, you must create a new Stripe account.

Stripe charges a transaction fee that you can review before creating your account. The fee is entirely transparent, and there is no waiting for approval, meaning you can start taking card payments immediately.

If you already have a Stripe account, you must still create a new one for use only with Accounting. Stripe allows you to have multiple accounts under one login.

How can my customers make card payments?

Once you’ve connected Stripe, your customers can make a card payment directly from your emailed invoices.

After receiving your email, a customer clicks View invoice to open the invoice in a hosted web page. On this web page, they simply need to click the Pay now button to make a secure card payment via Stripe, using Strong Customer Authentication (SCA).

Customers can also save the invoice in PDF format or print it from the web page. You receive a notification when your customer makes a payment.

You can also take your customer’s card information and apply a payment directly to their invoice, often referred to as Mail Order and Telephone Order (MOTO) payments. For more information, see the next section.

Applying a card payment to an invoice

Once you’ve connected Stripe, complete the following steps:

  1. Go to Sales, and then click Sales Invoices.
  2. Click on the invoice that you want to apply the payment to.
  3. Click Take Card Payment.
  4. Verify that the card holder’s name and address are correct.
  5. In the Card Details box, enter the following information:
  • The customer’s credit/debit card number.
  • The expiry date of the customer’s credit/debit card.
  • The CVC number that appears at the back of the credit/debit card.
  1. Do one of the following:
  • To record a partial payment – Select the Take part payment check box, enter the amount of the payment then click Charge. The invoice status updates to read ‘Part Paid’.
  • To record a payment for the total amount due – Click the Charge button. The invoice status updates to read ‘Paid’.
  1. The Amount Paid and Amount Outstanding totals on the right-hand side of the page update. If you want to, you can click the payment(s) link to open the Payments and Allocations window to view the payment.

Once you apply the card payment using Stripe, you can find the customer receipt in your Stripe account, with the deducted fee from the payment. Although the invoice shows as Paid (in full), the net amount deposited to your bank account is less the Stripe fee.

As soon as the customer has paid the invoice, you can view the payment in the stripe bank account where you can cash into your current account.

Rejected payments

Due to SCA, it’s up to the cardholder’s bank, whether they accept or reject MOTO transactions. Learn more

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