Create the Purchase Day Book report

You can use the Purchase Day Book report to view the different purchase transactions for each of your vendors on one report. By default, the report shows a summary of each transaction including the transaction number, date, type, vendor, invoice number, reference, details, and amounts. You can also change the report view to see the details of each transaction.

The report includes the following types of transactions:

  • Invoices
  • Credit notes
  • Quick entry invoices and credit notes
  • Opening balance invoices and credit notes

To run the report

  1. Go to Reporting, More.
  2. Click Purchase Day Book.
    Note:

    To search for a specific vendor, enter the name in the search box. You can also search by invoice, credit number, reference, or value (enter a negative amount for credit notes).

  3. From the Period drop-down menu, choose a time predefined time period or Custom if you want to enter your own date range in the To and From fields.
  4. Optionally, if you want to include only specific types of transactions on the report, click More and select the transaction type in the Type field.
  5. To view details for:
    • A transaction. Click it to open that page. You can then click the Back button in your web browser to return to the report.
    • All transactions. Click Detailed. You can then click Summary if you want to return to the summary view.
  6. To save or print the report, click Export and choose CSV or PDF to automatically start generating the report.
    Note:

    When the report is ready, a notification displays on the Reports folder in the main navigation bar (to the left of your business name). The amount of time the report takes to complete depends on the amount of data in the report. You can continue working while the report is being generated.

  7. Once completed, click the report to open it. Depending on how you chose to export your report, one of the following happens:
  • CSV. Depending on your browser, the file automatically downloads to your Downloads folder or you are prompted to save the file. Browse to where you want to save the file and the click Save.
  • PDF. The PDF opens in a new window or tab. Open your web browser's File menu then choose to print or save the report.