Print and manage cheques in Accounting
Use the Cheque Register to perform the following tasks:
- View all cheques or a list of cheques to be printed
- Print a cheque
- Mark a cheque as issued manually
- Delete a cheque and the cheque transaction
- Void a cheque and reverse the original transaction
Before you start
Enable cheque printing in the settings. Read Set up cheque printing.
Other ways to print a cheque
You can also print a single cheque when you process the following payment transactions:
Find cheques in the Cheque Register
- From Banking,, choose Cheque Register.
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Filter the list of cheques to find the one you need. We show cheques ready to print by default.
- To find all cheques or those already printed, choose the All Cheques tab.
- Go back to the Cheques to Print tab, to just see unprinted cheques.
- Use the date range to narrow down the list.
Transaction Date |
The date of the payment transaction for the cheque. |
Name |
The name of the contact to whom the cheque is issued. |
Type |
Bill Payment - payment used to pay a bill. Other Payment- payment raised but not allocated to a bill. Customer Refund - payment issued to a customer to refund a sale. |
Bank Account |
The bank account from which the cheque is issued. |
Status |
|
Date Printed/Issued |
The date the cheque was printed or issued. |
cheque number |
The number assigned to the cheque. |
Amount |
The amount of the cheque |
Print a cheque
- Insert cheque stock in your printer.
- On the Cheque Register page, select a cheque to print.
- Click Print cheque.
- In the dialog box that appears, click Print Cheque.
- Preview the printed cheque, and then click Print to print it.
- Find the cheque number on your printed cheque, and then enter it in the cheque number field to assign it to the transaction.
- Click All Done!
The status of the cheque you printed is set to Printed in the Cheque Register, and the cheque numbers you entered are assigned to the payment transactions.
Mark a cheque as issued manually
Use this when you don't want to print a cheque from Accounting, but still want to show that you have sent it to a payee. You have written it manually for example.
- Select a cheque to issue manually.
- Choose Issue Manually.
- Enter details of the cheque number (optional).
- Select Issue Manually.
We assign the cheque number and update the status to Issued Manually.
Delete a cheque
If you need to delete a cheque or cheque transaction, you can only do this from the Cheque Register. You can't delete cheques from the transaction list in Banking.
When a cheque is deleted, the cheque transaction is also removed. If the cheque is paying an invoice, then the invoice becomes unpaid.
Reconciled checks
When you delete a reconciled cheque
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We show it on your bank reconciliation with a Removed from reconciliation status in the Corrected Transaction column, to tell you it's now deleted.
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We update the Starting Balance of your next bank reconciliation.
The Starting Balance is always the total value of all reconciled transactions, up to the statement date.
We leave deleted transactions out of this balance, updating the total every time you delete a reconciled transaction.
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We do not update the Reconciled Balance.
Delete a check
- On the Cheque Register page, select the cheque to delete.
- Click Delete.
- In the dialog box that appears, click Delete cheque.
The cheque transaction is removed and cheque number is now available to use for a new cheque.
Void a cheque and reverse the original transaction
If you printed a cheque but you don't want to issue it to a payee, you can permanently void it.
When you void a check
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It remains listed in the Cheque Register, but marked as voided.
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We reverse the original transaction. The reference of the reversed transaction has the same cheque number followed by a 'V'.
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Both transactions show in your bank reconciliation and cancel each other out. Simply reconcile both of them to make sure your bank reconciliation is accurate.
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If you have already reconciled the cheque, the reverse transaction shows the next time you reconcile. As the original cheque was not removed, it is still included in the Starting Balance. Just make sure you reconcile the voided check.
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The vendor bill will revert to being unpaid. If you still want to pay this bill, just enter a new payment.
Void the cheque
- On the Cheque Register page, select All Cheques and select the cheque to void.
- Click Void.
- Enter the date to void the cheque.
- Click Void Cheque.
Report on void payments
- Go to Reporting.
- Click Audit Trail.
- Click More and set the Type to Void Payment.